ACCOMMODATION

A credit card is required to book your accommodation and the hotel will charge the full stay in EUR approximately 3 to 4 weeks prior to arrival.  Credit card must be valid until end of stay. If you wish to change the credit card used to book this reservation, you may do so no later than July 26, 2019. Rates are subject to 10% VAT and Tourist/City Tax charged per person/per night.

Cancellations must be made no later than July 26, 2019 to avoid the credit card being charged the full stay. Cancellations or shortening length of stay after July 26 will result in all nights to be charged to the credit card used to book the reservation.

Reservations may be changed or cancelled without penalty by July 26, 2019. If you wish to change the credit card used to book this reservation, you may do so no later than July 26, 2019.

Cancellations or reductions in room nights must be made no later than July 26, 2019 in order to avoid a penalty charge equal to the full stay (excluding Tourist/City Tax). Cancellations or reductions in room nights after July 26, 2019 will result in all room nights being charged to the credit card on file (excluding Tourist/City Tax). No refunds will be issued for No Shows.

The credit card provided must have an expiration date on or after September 2019.

Important: If you have booked accommodation using a credit card that is not in the guest's name, you will be required to complete the hotel's 3rd Party Billing Authorization Form. Please email WCLC2019-housing at icsevents.com and the form will be sent to you. The completed form and supporting documents must be received by the Housing Secretariat within 72 hours of making the reservation or the reservation may be cancelled.

For any inquiries regarding Accommodation for the IASLC 2019 WCLC, please contact our Housing Team at wclc2019-housing at icsevents.com.

If you have a group of 10 or more, please contact the Group Coordinator at wclc2019-groups at icsevents.com.

The Group Accommodation Contract conditions will apply.

It has been brought to our attention that a misleading website has been set up by an accommodation piracy company. Please note that the official IASLC 20th World Conference on Lung Cancer 2019 website is wclc2019.iaslc.org.

We have also been made aware that there are certain companies calling delegates saying that there are issues with the hotel reservation they have made for the conference and then requesting credit card information. In some situations they are saying that they can get lower rates and need their original confirmation email in order to make the changes.

Be aware that they do not have room blocks at the conference hotel. Please do not provide them with any details of your reservation and do not give them your credit card details. If you have been approached, please email us at wclc2019-housing at icsevents.com immediately with details of the situation.

Do NOT provide them with your credit card/personal information/ confirmation emails.

These individuals are identifying themselves in different manners, which are all false. These include, but are not limited to:

• Representatives from the Official Housing Bureau
• Representatives from the Reservations Department of companies called the Exhibitors Housing Services;
• Exhibitors Housing Management; The Convention Housing Services; Trade Show Housing; Global Travel Partners or Exhibitors Management
• Staff from our preferred conference hotels

The IASLC WCLC 2019 Conference Secretariat does not call delegates to book accommodation. The online registration & housing form is the official way to reserve a room. We are doing everything we can to address this situation and appreciate your cooperation.