CALL FOR ABSTRACTS

The Core Program and Regional Organizing Committee for the IASLC 2019 World Conference on Lung Cancer are inviting the submission of scientific abstracts. Authors are asked to submit abstracts under one of the following categories:

Clinical Trial in Progress

• The Conference will also accept submissions of abstracts on Clinical Trial in Progress and encore Trial in Progress abstracts
• Trial in Progress abstracts are accepted
• Trials in Progress which has not started enrollment by the abstract submission deadline must specify the timelines in the abstract
• They should be submitted in the submission category that best fits the topic of the abstract

Submission Guidelines

General

• Abstracts must not exceed 500 words in length (not including title and authors)
• Tables may be included and each will count as 100 words
• A maximum of 2 images may be included; each will count as 100 words
• Tables, images and graphs must be uploaded in GIF, JPEG, JPG or PNG format at 300 dpi and 100% size. Any higher resolution is acceptable.
• Abstracts must be structured with the following:
  • Background
  • Methods
  • Results
  • Conclusion
• Abstracts will be accepted in English only
• An international panel of reviewers will review all abstracts anonymously
• There is no fee for submitting an abstract
• There is no limit to the number of abstracts you may submit (however an individual may not be offered more than 2 oral presentations)
• All Abstracts accepted by the Scientific Committee will be published in the Journal of Thoracic Oncology (JTO) and the Conference website prior to the meeting and it is mandatory to agree to this at the time of submission

Step 1. Title & Topic

• The abstract title must not exceed 125 characters in length; this includes spaces.

Step 2. Authors

• The presenting author of an accepted abstract must be registered by July 5, 2019
• There is no limit to the number of co-authors per abstract
• Financial Disclosure information needs to be completed for EACH co-author at the time of submission through the online abstract submission form; however, information can be provided by the submitting author
• The submitter can view the status of co-author disclosures by clicking on ‘Authors’ sections of the abstract. Those with incomplete disclosures are denoted in red
• If you would like an assistant or other person to receive notifications regarding the status of an abstract, please enter their email address on the text field provided below the list of co-authors
• Please note your preferred presentation format. If you would not be comfortable giving an oral presentation, please select Poster Only. NOTE: Selecting Poster/Oral does not guarantee you will be assigned an oral abstract presentation upon acceptance; the final presentation type is determined by the International Scientific Abstract Review Committee

Step 3. Disclosure

ALL abstract authors are expected to disclose to the program audience any/all relevant financial relationships related to the content of their presentation.

IMPORTANT NOTE: Per CME guidelines, industry employees cannot present an abstract if the content of the abstract relates to business lines or products of their employer.

• Disclosure of Relevant Financial Relationships:

The author must disclose all entities producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients, with which the author/the author’s spouse/partner have, or have had, a relevant financial relationship within the past 12 months. The ACCME does not consider providers of clinical service directly to patients to be commercial interests.

If the author has a relevant financial relationship, please provide the nature of relevant financial relationship as well as the name of company(s).

• Presentation(s) Content: Faculty responsibility:

The author warrants that nothing in their presentation is libelous or will infringe the rights of any third party. The author also warrants that for any third party materials incorporated into their presentation, they have obtained all necessary permission from the copyright owner of such material. Upon request Presenter agrees to furnish copies of said permission(s) to IASLC. The author is responsible for all fees, royalties and other charges for the use of materials. The author shall indemnify IASLC for all damages, costs and expenses, including attorneys’ fees, incurred by IASLC as a result of a violation of this paragraph.

Presentations must give a balanced view of therapeutic options. Use of generic names will contribute to this impartiality. If the CME educational material or content includes trade names, where available trade names from several companies should be used, not just trade names from a single company.

The author must read and agree to the statements above.

• Tobacco Related Remuneration:

The author or an immediate family member of the author in the past ten years received trips, travel, gifts, or other in-kind payments not directly related to research activities, research funding or other funding in an entity having an investment, licensing, or other commercial interest in tobacco or tobacco products.

Or

The author or an immediate family member of the author in the past ten years received research funding, honoraria, gifts etc. from an entity funded directly by an entity having an investment, licensing or other commercial interest in tobacco or tobacco products.

The author must read and agree to the statements above.

Step 4. Abstract Text

• Do not include Title or Author data in the body of your abstract (There are specific places for Title and Author)
• Abstracts may be entered directly into the site or copied and pasted
• Research work should be original and innovative. Work can be presented prior to the IASLC 20th WCLC, but MUST include new information/data
• Abstracts must not exceed 500 words in length (not including title and authors)
• Tables may be included and each will count as 100 words
• A maximum of 2 images may be included; each will count as 100 words
• Tables, images and graphs must be uploaded in GIF, JPEG, JPG or PNG format at 300 dpi and 100% size. Any higher resolution is acceptable.
• Abstracts must be structured with the following:
  • Background
  • Methods
  • Results
  • Conclusion

Step 5. Preview & Submit

• Please proofread your submission prior to submitting
• Once submitted, you will be able to make edits to the abstract. If you need to make changes after the submission deadline, please contact us at wclc2019-abstracts at icsevents.com

Please carefully review the affiliation of all your co-authors as this is how it will appear in the JTO and as well as the IASLC WCLC 2019 Scientific Program

• In order for an abstract to be considered for Late-Breaking Abstract status, the submitting author must submit a place holder (including author information and disclosure) abstract before the April 10, 2019 deadline (23:59 PST)
• The results and conclusion can be omitted but the type of data that will be presented in Late-Breaking Abstract must be described as well as why Late-Breaking status is required
• To apply for Late-Breaking Abstract privileges, you must send an email to wclc2019-abstracts at icsevents.com, indicating your abstract ID number and explaining why data is not yet available and when you expect it to become available on or before April 10, 2019 (23:59 PST).
• The Core Program Committee will then review your abstract and application. If your application is approved you will be notified and instructed on how to submit your new data
• The Late-Breaking Abstract final data submission deadline is July 19, 2019

When will the Peer Review and Late-Breaking abstract titles and abstract body be published online?

• August 21, 2019 (17:00 EST).

Does WCLC accept abstracts that have been submitted and presented to a previous Congress (ie, encore abstracts, trials in progress encore abstracts)?

• Yes, we will accept encore abstracts. Please note this may affect the submitter’s rating. Encore submissions of trial in progress abstracts are accepted as long as the enrollment timelines are specified in the abstract

Are case reports/case series considered for presentations?

• Yes, we do allow the submission of case reports.

What is the withdraw deadline for regular submissions and late breaking submissions?

• Presenting author registration deadline is July 5, 2019. Any abstract presenters not registered by this date, their abstracts may be withdrawn from the program.

For late-breaking abstracts, does the congress only permit abstracts that report on Phase 3 [and higher] studies?

• There are no guidelines/regulations as to which trials or studies can apply for late breaking privileges. We do not restrict late breaking privileges to ‘reports on Phase 3 (and higher) studies’.

Could I send my manuscript to publish to a journal in my country before WCLC?

• If the abstract is published in a journal before WCLC, it may affect his rating. There are no rules that prevent submitters from having their abstract published in a journal before WCLC.

Is industry allowed to be in lead or senior author positions on the by-line for WCLC abstract submissions?

• Yes, industry is allowed.

Does the restriction towards pharmaceutical/commercial authors apply to all abstracts submitted or is it just those accepted for oral and mini oral presentation?

• Oral and Mini Oral presentations are prohibited from being presented by industry authors. The restriction does not apply for poster presentations since posters are not CME accredited.

Would it be possible to submit an abstract without results and conclusion?

• You must submit a placeholder abstract by April 10, 2019. Please note abstracts submitted without results and conclusion may affect the rating of the abstract.

Is there a limit on the number of abstracts in which an author can be lead author?

• There is no limit to the number of abstracts in which an author can be lead author. An individual may not be offered more than 2 oral presentations.

Is there any charge for the submission of abstracts, and if so how much is it?

• No, there is no charge to submit an abstract to WCLC.

For inquiries, please contact wclc2019-abstracts at icsevents.com. If your inquiry is regarding a particular draft or submission, please include the abstract ID in your email.