Please click on the tabs below to expand them for more information on the IASLC 2019 World Conference on Lung Cancer Exhibitor Kit.
Date | Time | |
Advanced Exhibitor Move-In (by appt only) * | Thursday, September 5 (Exhibits in excess of 144 sq. metres) Friday, September 6 (Exhibits in excess of 54 sq. metres) | 08:00 - 18:00 08:00 - 18:00 |
General Exhibitor Move-In | Friday, September 6 Saturday, September 7 | 12:00 - 18:00 08:00 - 12:00 |
Final Adjustments Only** | Saturday, September 7 | 12:00 - 20:00 |
Exhibitor Service Centre | Thursday, September 5 Friday, September 6 Saturday, September 7 Sunday, September 8 Monday, September 9 Tuesday, September 10 Wednesday, September 11 | 08:00 - 18:00 08:00 - 18:00 08:00 - 20:00 09:00 - 17:00 09:00 - 17:00 08:00 - 20:00 08:00 - 16:00 |
Exhibition Show Hours*** | Saturday, September 7**** Sunday, September 8 Monday, September 9 Tuesday, September 10 | 20:30 - 22:00 09:30 - 18:30 09:30 - 18:30 09:30 - 14:00 |
Exhibitor Move-Out | Tuesday, September 10 Wednesday, September 11 | 15:00 - 21:00 08:00 - 16:00 |
(Times shown in Exhibit Time table are subject to change)
*Should advance Move-In time be required, the Advanced Exhibitor Move-In Request Form has to be completed no later than July 5, 2019
**No more tools/paints may be used; no more forklift service available; aisles are to be kept clear at all times
***All exhibits are required to be staffed during the Welcome Reception and Exhibition Show Hours - no exceptions
**** Welcome Reception & Official Exhibition Opening
IASLC WCLC 2019 Conference Secretariat International Conference Services (ICS) 1201 West Pender Street, Suite 300, Vancouver, BC, V6E2V2, Canada | Manuela Marchetti Laura Gordon Conference Managers | T: [+1] 604 681 2153 WCLC2019 at icsevents.com |
Exhibit Logistics Manager | WCLC2019-Industry at icsevents.com | |
Aoife Hoey Registration Manager | T: [+1] 604 681 2153 WCLC2019-Registration at icsevents.com | |
Housing Manager | WCLC2019-Housing at icsevents.com | |
Francoise Guilluy Manager Group Bookings | T: [+1] 604 639 3920 WCLC2019-Groups at icsevents.com | |
Fira de Barcelona Gran Via, Exhibitor Services Department, ServiFira North Access c/ Foc, 37 08038 Barcelona | Exhibitor Services Representatives, Exhibitor Cleaning, Parking, Internet, Telecommunication Services, Catering Services, Electrical Services, Water & Drain, Lighting, Rigging Sign Installation, AV and Computer Services | wclc at firabarcelona.com |
RESA EXPO Logistics Botánica 62 entr. Nº4 Recinto Fira Gran Vía 08908, L’Hospitalet de Llobregat Barcelona | Evelyn Gomez Official Customs Broker & Transportation Service Supplier | T: 0034 / 932334110 operations at resaexpo.com |
Capture Technologies | Lead Retrieval | T: 973.890.7600 ext. 124 E: sales at ct.events |
Jon Benjamin Photography 16-1310 West 13th Ave Vancouver, BC, V6H1N8, Canada | Official Photographer | T: [+1] 778 245 0524 jon at jonbenjamin.ca |
Requirements | Due on or before | Form / Contact |
Register your company and third party agencies with the Fira de Barcelona Exhibitor Services Department, Servifira | ASAP | Complete online form |
Arrange shipment of your booth materials with Resa EXPO Logistics | ASAP | Before shipping any items to your stand you are required to contact the official handling company, RESA EXPO LOGISTICS at operations at resaexpo.com |
Submit your Certificate of Insurance | July 5, 2019 | Submit certificates of insurance to wclc2019-industry at icsevents.com |
Submit your Booth Renderings (Booths of 36m2 and up only) | July 5, 2019 | Submit booth renderings to wclc2019-industry at icsevents.com |
Complete your Exhibit Staff & Booth Build Up Staff Registrations | July 5, 2019 | A registration link and discount code has been sent via email. If you did not receive the information please contact us at wclc2019-industry at icsevents.com. |
Submit your Company Logo* & Description** | July 5, 2019 | Submit company logo and description to wclc2019-industry at icsevents.com |
*High Resolution Vector File for print use | Low Resolution jpg file for online use
**Maximum 50 words
Upon confirmation of your exhibit booth and receipt of payment, you will need to register with the Fira de Barcelona Exhibitor Services department, ServiFira. They will provide you with access to their e-commerce portal which provides you a one stop shop to place orders for items such as:
Should you need to register a third-party agency to make orders, request invoices and make payments on your behalf they will need to register with ServiFira as well. Exhibitor and Agency registration can be completed online here: Servifira E-Commerce Portal Registration
Exhibitor Manual
Please click on the below tabs to expand for more information on the IASLC 2019 World Conference on Lung Cancer Exhibitor Manual.
Please note that the Metric system is used, and measures are calculated in meters and centimeters
Lead Retrieval devices are available at an extra cost for your organization to capture information on delegates visiting your booth. Lead Retrieval devices must be ordered through the official conference supplier, Capture Technologies. For more information on the devices, the cost and the information that is available post conference please view the order form here.
The deadline to order Lead Retrieval devices is Friday, July 26th.
Please contact Capture Technologies at sales at ct.events directly with any requests for integration/developers kits to be used with your own scanning devices. Please note that the scanners do not come with any staffing to operate them. If you require staff to operate the scanners you will need to order hosts/hostesses through the ServiFira E-commerce Portal provided to you.
All exhibitors are required to carefully review and agree to abide by the following Fira Barcelona policies and procedures.
1 - Safety and Emergency Regulations
2 - Occupational Risk Regulations
3 - Regulations on the Build Up of Stands and Adaptation of Spaces
5 - Regulations on Technical Services for Stands
6 - Installations and Power Supply Regulations
7 - Cleaning and Waste Management Regulations
8 - Technical Regulations for Show Days
9 - Extraordinary Activities During Show Days
10 - Regulations on Vehicle Access in the Exhibition Area
Annex I - Measure to Take in the Case of Emergency
Annex II - Occupational Risk Prevention, Risks and Preventative Measures
Annex III - Document of Commitment to Comply With the Current Law on Food Hygiene
The IASLC 2019 World Conference on Lung Cancer does not bear any insurance risk for the exhibitor. The exhibitor is explicitly referred to their own insurance. Therefore, the IASLC 2019 World Conference on Lung Cancer requires all exhibitors to provide proof of liability insurance with a minimum of EUR 3,500,000 for each accident or occurrence. Limit of liability must be in place for the duration of the event including Move-In & Move-Out dates. Third party liability insurance certificate is mandatory and must be provided to IASLC 2019 World Conference on Lung Cancer Secretariat no later than July 5, 2019. In case the exhibitor receives the invoice after July 5, 2019, the exhibitor is required to provide the certificate of insurance as soon as possible and must be received prior to move-in. Full coverage must be in effect for the event for which a contract exists.
Comprehensive liability insurance shall provide a minimum limit of liability of three million five hundred thousand Euros (EUR 3,500,000) for bodily injury and/or property damage in any one occurrence, shall include a cross-liability clause, shall name International Conference Services Ltd. (ICS), the International Association for the Study of Lung Cancer (IASLC) and Fira International de Barcelona as additional insured and shall provide that it will not be cancelled or materially altered prior to the termination of the Occupancy Period.
Additional insured to be named:
International Conference Services Ltd. (ICS)
International Association for the Study of Lung Cancer (IASLC)
Fira International de Barcelona
Insurance companies may submit their own form (must be in English only) or use the official Certificate of Insurance of the IASLC 2019 World Conference on Lung Cancer.
Each exhibit space rental unit includes the following:
Floor space as assigned
- 3m x 3m booth space
- 3m (W) x 3m (L) x 2.5m (H) Schell Scheme Walls
- 140cm x 70cm table
- 2 chairs
- Wastebasket
- 194cm x 44cm fascia header (white with black text)
**Exhibitors responsible for ordering own flooring for booth**
Exhibit space rental does not include any of the following: additional furniture, carpet, electricity, internet connection, labor, shipping or any other services. To order these items please place your order in the e-commerce portal provided to you by Fira de Barcelona Exhibitor Services Department, Servifira.
Maximum Height Restrictions
The height maximum for booths is:
Booth Size | Maximum Height |
9m2 - 27m2 | 2.5m |
28m2 - 54m2 | 3.5m |
> 54m2 | 6m* |
Before shipping any items to your stand or to the Fira de Barcelona, Gran Via you are required to contact the official logistics company, RESA EXPO LOGISTICS.
RESA EXPO LOGISTICS will be to assist you with your questions on material handling, warehousing and shipping and offer their services for reception and delivery or unloading of your materials to your stand.
Please note that the venue does not receive, customs clear or store incoming shipments. If you intend to ship goods directly to your stand, you need to be there in order to sign off the delivery note of your transport company.
RESA EXPO LOGISTICS
Evelyn Gomez, Tel.: 0034 / 932334110
Click here to view a summary of applicable costs . All orders should be placed directly with RESA EXPO Logistics.
The Floor Plan is a “working draft” and changes may be made up until one (1) week prior to the event. Every effort has been made to ensure the accuracy of all information contained on the Floor Plan. However, no warranties, either expressed or implied are made with respect to the Floor Plan. It is the sole responsibility of the exhibitor to verify all dimensions and locations. This includes the location of building columns, utilities or other architectural components of the facility.
“Freight-Free-Aisles” may be shown on the Floor Plan and will be strictly enforced due to logistic and safety reasons.
For an up-to-date Exhibit Floor Plan, please visit the Exhibit page.
Each exhibiting organization receives two (2) complimentary staff registrations for every 3m x 3m exhibit space rental unit purchased in the event. Additional Exhibitor Staff Registrations are available for EUR 300, up to a maximum of four (4) staff members per 3m x 3m exhibit space rental. Additional badges may be purchased at the (Non-) Member Delegate Rate. Exhibit Staff Registrations grant exhibitor’s access to the Exhibit Hall during Exhibit Service Center Hours only and the following privileges:
Please note that Exhibitors Registration does NOT grant access to the IASLC WCLC 2019 Scientific Sessions.
An email with a registration discount code will be sent to all exhibitors. Please refer to the email and the link to register. Exhibitors may collect their badges on-site at the Registration Desk after a brief identification check during the exhibition move in period.
For any assistance please contact wclc2019-industry at icsevents.com.
ICS is the official housing bureau for the IASLC 2019 World Conference on Lung Cancer and will offer assistance with the coordination of housing requirements for the Conference. Special room rates have been negotiated.
The success of IASLC and WCLC 2019 depends on delegates, sponsors and exhibitors using the official Conference hotels by booking through the official housing bureau. WCLC 2019 cannot meet contracted room obligations if delegates reserve rooms outside the official hotel. Rooms that are not filled because of that create an expense for IASLC in the form of financial penalties (attrition fees) and place the financial success of the Conference and the Association at risk, which increases with each booking outside the Conference hotel or booking through channels other than the official housing bureau.
For any inquiries regarding accommodation for the IASLC 2019 World Conference on Lung Cancer, please contact our Housing department at wclc2019-housing at icsevents.com or visit the Accommodation Page.
If you have a group of 10 or more, please contact the Group Coordinator at wclc2019-groups at icsevents.com.
It has been brought to our attention that a misleading website has been set up by an accommodation piracy company. Please note that the official IASLC 2019 World Conference on Lung Cancer 2019 website is wclc2019.iaslc.org.
We have also been made aware that there are certain companies calling delegates saying that there are issues with the hotel reservation they have made for the conference and then requesting credit card information. In some situations they are saying that they can get lower rates and need their original confirmation email in order to make the changes.
Be aware that they do not have room blocks at the conference hotel. Please do not provide them with any details of your reservation and do not give them your credit card details. If you have been approached, please email us at wclc2019-housing at icsevents.com immediately with details of the situation.
Do NOT provide them with your credit card/personal information/ confirmation emails.
These individuals are identifying themselves in different manners, which are all false. These include, but are not limited to:
The IASLC WCLC 2019 Conference Secretariat does not call delegates to book accommodation. The online registration & housing form is the official way to reserve a room. We are doing everything we can to address this situation and appreciate your cooperation.
Each Exhibitor must submit a company logo and company bio by July 5, 2019. Company logos should be submitted as vector file (.ai or .eps) for print materials and a low resolution JPEG/PNG for web use. Company bio may not exceed 50 words. Please submit your company logo and description via email to wclc2019-industry at icsevents.com.
The venue is equipped with underground car park facilities (for vehicles below 2.05 m). Parking Lot F will be the designated lot for the IASLC 2019 World Conference on Lung Cancer. Parking passes for move-in, event and move-out dates are available for purchase through the ServiFira e-commerce portal. Should you wish to order your parking passes ahead of the event please order them through the Exhibitor Services Department, Servifira, directly via email at wclc at firabarcelona.com or through the e-commerce portal provided to you directly.
The IASLC 2019 World Conference on Lung Cancer Secretariat is responsible only for keeping the shared space clean, including the aisles between exhibit booths.
If you wish to order additional cleaning for your booth please order these services through the Exhibitor Services Department, Servifira, directly via email at wclc at firabarcelona.com or through the ordering portal provided to you directly.
The IASLC 2019 World Conference on Lung Cancer will providing free wireless internet access throughout the Exhibit Hall. Should you wish to order your own dedicated internet or any telecommunication devices please order these services through the Exhibitor Services Department, Servifira, directly via email at wclc at firabarcelona.com or through the ordering portal provided to you directly.
Wireless Policy. This policy is a Wi-Fi strategy whose main objective is to improve the Wi-Fi experience of exhibitors and visitors. It is forbidden to install or operate devices that propagate a wireless signal as these will cause interferences in the general services at the venue.
Food & Beverage services are not provided as part of your booth space rental. All F&B and catering services are the responsibility of the sponsor and shall be ordered through the Exhibitor Services Department, Servifira, directly via email at [email protected] or through the ordering portal provided to you directly.
The Fira de Barcelona does not have any business centre services available on site.
Electrical power, water and rigging installations are exclusive to Fira de Barcelona and offered through its official provider. All orders are to be placed through the Exhibitor Services Department, Servifira, directly via email at wclc at firabarcelona.com or through the ordering portal provided to you directly.
Smoking in covered areas, in outdoor green areas and at the entrance at Fira de Barcelona during move-in, move out and event days is strictly forbidden.
Should you have any questions, please contact wclc2019-industry at icsevents.com.
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